Recurring Accounting
For businesses that want agreed accounting work handled through a regular monthly or other appropriate cycle.
Typical starting situation
The business wants an ongoing accounting process rather than periodic catch-up.
Accounting & Finance
Accounting & Bookkeeping for businesses that need more than updated entries.
TaxGraph can handle the recurring accounting process within an agreed scope — keeping books current, reconciliations moving, open items visible and each period closer to a usable close.
Already have an accountant or accounts team? You may be looking for Accounting Review & Supervision instead.
Accounting can be updated and still be unfinished
The entries may be posted. That does not necessarily mean the accounts are under control.
A business can have regular accounting activity and still carry unresolved work from one period to the next.
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Books regularly fall behind
Accounting catches up when a filing, review or year-end deadline approaches.
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Bank reconciliations remain pending
Balances are carried forward even though differences have not been fully understood.
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Debtor and creditor positions are unclear
Old balances, adjustments or unresolved items make outstanding positions difficult to rely on.
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Books and compliance information do not connect properly
Differences between accounting records and relevant GST or TDS information may remain unresolved.
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The month never reaches a defined closing position
Transactions stop being entered, but open accounting matters continue into the next period.
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Year-end becomes a clean-up exercise
Issues that could have been identified through the year accumulate until financial finalisation.
Accounting should not merely record financial activity. It should move the business toward a clearer, more usable accounting position.
What changes when accounting is properly maintained
The same records. Two different conditions.
Move between the three states below — the transactions do not change, only whether they have been organised into a position that can be relied on.
RECORDS: LEDGER-ORDERED Closed
The accounting function
The scope should follow how the business actually operates.
Requirements differ by transaction volume, systems, documentation, who already does what, reporting needs and the current condition of the books.
Depending on the agreed engagement, TaxGraph's Accounting & Bookkeeping work may cover:
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Recurring accounting
Keeping the agreed accounting records up to date from the information and supporting documents available for the period.
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Bank and balance reconciliations
Reconciling the relevant balances, and identifying differences that need to be explained or resolved.
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Receivables and payables
Maintaining clearer accounting visibility over customer, supplier and other outstanding balances.
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Period closing
Bringing the accounting cycle to an agreed monthly, quarterly or year-end position, rather than letting unfinished matters roll on indefinitely.
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Accounting and compliance coordination
Where relevant and included in scope, connecting accounting information with GST, TDS or other compliance information so differences can be identified and addressed.
GST, TDS and other compliance work is not automatically included merely because the underlying accounting records are being maintained.
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Management information
Preparing the agreed schedules, summaries or other accounting information where management needs a clearer view.
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Year-end and finalisation support
Keeping ledgers, reconciliations and supporting information organised as the business approaches year-end and finalisation.
The scope is defined after we understand how accounting is currently handled, what TaxGraph needs to take on and what the business needs from the process.
How the requirement may begin
Not every accounting engagement starts from the same position.
Accounting Catch-up & Transition
For situations where existing accounting, reconciliations or unresolved items first need to be understood and brought toward a workable position before the recurring process begins.
Typical starting situation
The accounting is behind, incomplete or moving from an existing arrangement.
Periodic / Year-End Accounting Support
For requirements where monthly outsourcing is not necessarily the appropriate model and the accounting work is better structured around another agreed frequency or defined period.
Typical starting situation
The business needs accounting support, but the operating requirement is different from a standard monthly arrangement.
These are engagement situations, not fixed packages.
From transactions to a usable period
RECORD RECONCILE RESOLVE CLOSE USE
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RECORD
Maintain the accounting information for the period.
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RECONCILE
Compare relevant balances and supporting information.
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RESOLVE
Identify accounting differences, questions and open items that still require action.
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CLOSE
Bring the period toward the agreed accounting position.
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USE
Put better-organised accounting information in a position where it can support reporting, compliance and management requirements.
Posting transactions is one stage of accounting.
A more dependable accounting process keeps moving until the relevant reconciliations, open items and closing work have been addressed for the period.
Accounting that can be used
Better accounting should reduce uncertainty about the books.
Hover, focus or tap a card for the fuller explanation.
A clearer current position
Management should be able to understand how far the accounting has actually been completed.
Reconciled rather than assumed balances
Important balances should be checked through the agreed process rather than simply carried forward.
Visible unresolved items
Accounting questions and differences should remain visible until they are appropriately addressed.
Clearer receivable and payable positions
Customer and supplier balances should be organised enough to support review and follow-up.
Better connection with relevant compliance information
Where the workstreams connect, material differences should be identified rather than discovered much later.
A defined period-end position
“Entries are updated” and “the period is closed” should not mean the same thing.
A stronger information base
Management reporting, planning and financial analysis depend on the quality and organisation of the underlying accounting information.
The TaxGraph approach
Accounting should create control, not simply activity.
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Entry posting is necessary. It is not the finish line.
Books can contain current entries while reconciliations, open items and closing work remain unfinished.
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Reconciliations belong inside the accounting process.
They should not be treated purely as something to revisit at year-end.
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Open items should remain visible.
Unresolved accounting matters should be identified rather than disappearing inside ledgers.
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Period closing should have meaning.
The accounting process should move toward a defined position instead of simply moving into the next month.
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Accounting and compliance should connect where relevant.
GST, TDS and accounting information should not operate as entirely disconnected workstreams where they depend on the same underlying transactions.
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The accounting information should eventually be useful.
The objective is not more reports for their own sake. It is better-organised financial information that management can actually work with.
Two different accounting requirements
Do you need the accounting done, or the accounting function strengthened?
| Question | Accounting & Bookkeeping | Accounting Review & Supervision |
|---|---|---|
| Day-to-day accounting | TaxGraph handles the agreed accounting work | Your accountant/team continues |
| Best suited to | Businesses wanting accounting handled externally | Businesses already maintaining accounting |
| Main requirement | Operate the accounting process | Strengthen review and accounting control |
| Typical focus | Books, reconciliations, open items, closing | Review, reconciliations, exceptions, closing discipline, reporting |
| Existing accounting team | Depends on the agreed model | Keep them |
| Starting point | Understand what TaxGraph needs to handle | Understand where the existing process needs strengthening |
Already have an accountant? Good. Keep them.
Day-to-day accounting and structured review serve different purposes.
Keep your accounting team. Strengthen your accounting function.
Not sure where the weakness is?
Check the accounting function before deciding what needs to change.
The Business Accounting Health Check is a 2-minute diagnostic designed to help a business assess whether its accounting function appears genuinely controlled rather than simply updated.
No confidential financial figures, bank details or tax-login information are required.
It looks at five areas:
- Closing
- Reconciliation
- Review
- Reporting
- Accounting dependency
Before you get in touch
Frequently asked questions
No. Depending on the requirement, accounting work may be structured monthly, quarterly or around year-end where appropriate. The right frequency depends on how the business operates, how regularly the underlying accounting information is required and the scope agreed with TaxGraph.
Not necessarily. If your accountant or accounts team already handles the day-to-day accounting but management wants stronger review, reconciliations, closing discipline, exception visibility or reporting, Accounting Review & Supervision may be the more appropriate model.
The existing accounting position would first need to be understood. Where historical accounting, reconciliations or unresolved matters require catch-up work before a recurring process can operate properly, that work should be identified and scoped rather than quietly absorbed into an ongoing bookkeeping arrangement.
Not automatically. Accounting, GST, TDS and other compliance requirements may be connected, but they remain different areas of work. Where TaxGraph is required to handle the relevant compliance work as well, it should be included in the agreed scope.
Management information may be included where required and agreed. The appropriate output depends on what management needs to understand and the quality and availability of the underlying accounting information.
The first step is to understand the accounting system and workflow already being used by the business. Software compatibility, access requirements and whether any migration or process change is necessary should be assessed during scoping rather than assumed in advance.
That depends on the accounting work being handled. A recurring engagement normally requires relevant documents, accounting information and timely responses to accounting queries through an agreed information process. The exact responsibilities are established when the engagement is scoped.
TaxGraph's Accounting & Bookkeeping service is primarily scoped around the accounting work and process required, rather than selling a generic number of accountant-hours. If a requirement calls for a different or more dedicated delivery arrangement, it should be assessed separately during scoping.
The fee is determined after understanding the accounting requirement, including factors such as the frequency and extent of work, current condition of the books, complexity of the process, responsibilities involved and outputs expected. The work should be defined properly before it is priced.
Start with the situation
Tell us how accounting is handled today.
You do not need to determine the exact engagement before contacting TaxGraph.
Tell us what is currently being done, what is not working and what you need the accounting function to provide.
We can then determine the appropriate scope and whether the better starting point is Accounting & Bookkeeping, Accounting Review & Supervision or another requirement.